7 Best Invoicing & Billing Software for Indian Businesses 2024
GST billing software, invoicing software, software for billing, and software for invoicing are often interchangeably used for computerized billing and invoicing.
It especially denotes making a bill or an invoice on a computer or a mobile app.
But what exactly is billing or invoicing software?
To understand it better, let us first understand what is a bill and an invoice.
In its simplest terms, a seller raises an Invoice and when this Invoice reaches a buyer it becomes a bill for the buyer and vice versa.
A bill is a document that also represents an invoice.
The most common difference between these two documents is the purpose of these documents.
A bill is typically used when payment is expected, while an invoice is used to track the progress of a project or order.
Some other differences between a bill and an invoice are:
- Bills are used to collect money owed to the business while invoice is used to track the costs of goods
- Bills are sent as reminders to customers, while invoices are used to calculate past debts and set payments for future obligations.
- Invoices are electronic documents while bills are printed on paper
The billing process can be complicated, so it is important for businesses to have accurate invoicing systems in place.
Billing software is a computer application that helps businesses process and manage their billing and invoicing.
The software can automate the process of creating, tracking, processing invoices, and sending alerts when bills are due.
It can also help identify and solve billing issues and keep track of customer data.
Software for billing is commonly used by businesses of all sizes to manage customer relationships and generate reports on customer activity.
Defining Billing Software: Software for Billing and Invoicing
Billing Software is a type of computer invoicing software used by businesses to manage and track customer billing information.
This type of software can automate the billing process, making it easier and faster for businesses to bill their customers.
Software for invoicing can also help businesses keep track of payments and outstanding invoices.
It can include features such as creating invoices, tracking payments, and managing customer accounts.
There are many different types of software for invoicing available and business owners should take a trial to test the best option for their business.
When choosing a billing or invoicing software, you’ll need to consider three basic things such as :
- Billing requirements and your budget
- Features it offers
- Size of your business
Some common software for billing programs include Zoho Invoice and Profitbooks which are popularly known as free billing software.
These programs offer a wide range of features, making them suitable for businesses of all sizes.
They also typically have affordable pro pricing plans, making them an affordable option for small businesses.
Types of Billing & Invoicing Software for Businesses
Different types of billing software exist to help businesses manage their finances and invoicing.
These programs vary in their features, pricing, and support options.
Some popular types of software for billing include general ledger software, software for accounting, and invoicing software.
However, when it particularly comes to billing and invoicing the most common types of software for invoicing can be classified as:
- Invoicing Software: This type of software is best for businesses that sell physical products. With invoice billing software, you can create invoices for your customers and track payments.
- Subscription Billing Software: This is online invoicing software that allows you to charge your customers on a recurring basis. This is a great option for businesses that offer services such as web hosting, gym memberships, or subscription boxes.
- POS Billing Software: This type of software is used by businesses that sell products or services in person. With POS billing software, you can track sales and payments made in person.
- Time & Materials Billing Software: It usually manages inventory and automates time and materials billing processes. It helps businesses keep track of the resources used in projects, create accurate invoices, and ensure payment is received on time.
Each of these types of software has its own set of features that can make billing easier for businesses.
Hence it is important to select the right type of software for billing to ensure accurate and timely financial reporting and make billing faster and more organized.
7 Best GST Billing Software for Indian Businesses 2024
Indian businesses are unique in many ways, including the fact that they often use different billing systems.
To ensure smooth transactions, it’s important to use software for invoicing that can handle these variations.
Most Indian billing software is able to automate and simplify the process of billing customers, managing invoices, and tracking payments.
These programs often have features that make it easier for businesses to communicate with their customers.
Here are some of the best Indian invoicing software and billing options for 2024:
1. Zoho Invoice: Top Free Invocing & GST Billing Software
Zoho Invoice is a cloud-based invoicing and billing software that helps businesses automate their invoice processes.
And helps businesses manage their invoices (create and send invoices), and receivables, and track payments when they are due.
Additionally, it provides a range of reports to help managers manage their finances more effectively.
Zoho Invoice also integrates with other Zoho apps, such as CRM and Projects, making it a comprehensive financial management solution for your business.
Zoho Invoice is feature-rich software for billing that helps businesses of all sizes manage their invoicing process quickly and easily.
Features:
Some key features of the software include:
- Customizable invoice templates – You can create and customize your invoice templates to reflect your branding and ensure a professional look.
- Automatic invoicing – Zoho Invoice can automatically generate invoices based on the sales orders you have created in Zoho CRM.
- Multiple payment gateways – You can accept payments through multiple payment gateways, including PayPal, Authorize.Net, and Stripe.
- Online access – You can simply get connected 24X7 via the internet to create and send invoices. It is a complete cloud-based invoicing system
- Auto payment reminders – Zoho Invoice also makes it easy to track payments. Set up automatic recurring payment reminders so that customers’ bills are always paid on time.
Pricing:
Zoho Invoice is forever free
2. Zoho Books: Online GST Billing & Accounting Software
Zoho Books is more than billing and invoicing because it is not just billing software but online accounting software.
It offers a range of features for managing financial operations, including invoicing, expenses, inventory, banking, and more.
With Zoho Books, you can create and send professional-looking invoices, automate payment reminders, track expenses, manage inventory, and reconcile bank accounts.
The software also offers time-tracking features that allow users to track billable hours and create invoices directly from time sheets.
Additionally, Zoho Books integrates with other Zoho products, such as Zoho CRM and Zoho Projects, as well as third-party applications like PayPal and Stripe.
Zoho Books is cloud-based, which means that users can access the software from anywhere with an internet connection.
The software also offers mobile apps for iOS and Android devices, making it easy to manage financial operations on the go.
Overall, Zoho Books is a comprehensive accounting solution that can help businesses streamline their financial operations and improve efficiency.
Best Features of Zoho Books From an Invoicing Perspective
- Recurring invoicing
- Time-Based Billing
- Payment Reminder
- Client Portal Integration
- Multi-Currency Support
- Time Tracking
- Automated Payments
- Create Estimates
- Retainer Invoicing
- Customize Invoice
Pricing:
Zoho Books is free for GSTIN holders with an annual turnover of up to 1.5 Crores
3. Odoo: Free Billing Software for Small Business
Odoo is an open-source online business platform that helps businesses manage their invoicing and billing processes.
It has a built-in invoice generator, which makes it easy to create invoices.
Users can also attach files to invoices for additional information.
The app also provides a payment gateway, which allows businesses to process payments online.
Odoo software for billing lets you manage your finances in one centralized place so you can see what’s owed to you, and how much money is left in each category.
You can also set up automatic payments, and get alerts when bills are due.
Odoo invoicing also allows users to create customized reports to analyze their spending behavior.
Features:
Invoicing is a critical part of any small business. The right invoicing software can save time, money, and hassle.
Odoo offers a number of features that make it an excellent choice for invoicing.
Odoo is a comprehensive suite of business applications that covers everything from billing and invoicing to human resources and inventory management.
While all of Odoo’s features are impressive, the billing and invoicing software are particularly noteworthy.
Some of the best features of Odoo are:
- Create professional-looking invoices quickly and easily using a variety of templates
- Use formats such as PDF, HTML & XML
- Customize the appearance of your invoices to match your branding
- Include dynamic elements such as customer logos or product images
- Flexible invoicing software for products or services, fixed-price or time-based projects, or even recurring subscriptions.
- Track payments set up recurring invoices, and create estimates
- Integrates with a variety of payment processors
- Set up automatic billing reminders to reduce late payments.
- Get insights into your billing activity, such as overdue invoices and payment history
Pricing:
The Odoo Invoicing app is free, forever, with unlimited users.
4. SleekBill: Best Invoicing Software for Micro Enterprises
Sleekbill software for invoicing is a new billing and payment platform that makes it easy for businesses to get paid.
It integrates with various accounting software to make it easy for businesses to keep track of their finances.
This billing software also offers features such as automatic invoicing, pay-as-you-go billing, and more.
Sleekbill invoices are designed to be visually appealing and easy to read.
It is perfect for small businesses that need an easy way to manage their billing and invoicing.
Features:
If you’re looking for invoicing software that is sleek and user-friendly, then you should check out Sleekbill.
This software has a number of great features that make it a top choice for businesses of all sizes.
Some of the features that make Sleekbill stand out include:
- Smart design, easy-to-use user interface
- Powerful billing capabilities include vendors and PO, bills, and purchase rate
- Add notes and attachments, automatic calculation of discounts and tax rates
- Create invoices in multiple languages
- Integration with various accounting and billing systems
- Create and manage complex invoice files quickly and easily
- Automatically generate bills and invoices based on customer data
- Track and manage payments and expenses
- Create custom reports
- Export and import functionality
- Limited and dedicated Support depending on the plan.
Pricing:
Sleekbill allows both free and paid plans at INR 1999 per year
5. ClearOne: Invoicing Sofware for Small Business
Clearone billing software comes from the makers of ClearTax.
It is an online GST billing software that permits you to create invoices, bills, e-invoices, e-way bills, proforma invoices, quotations, and more.
This is suitable for businesses having a turnover of 50 crores or less.
ClearOne invoicing software is an easy-to-use program that helps businesses stay organized and save time.
It also allows you to build professional invoices, track payments, manage inventory, and send payment links to your clients.
Therefore it can be used as a one-stop universal solution, especially for invoicing and billing needs.
Clear One is also affordable and easy to use, making it a great software for billing in companies of all sizes.
Features:
It has a variety of features that make it perfect for small businesses and entrepreneurs.
- Create professional-looking GST invoices
- Use predefined multiple invoice templates for invoicing
- Provision to use custom Invoice fields
- Convert estimates into an invoice
- Create e-way bills, credit and debit notes, and e-invoices directly from invoices.
- Track purchase bills, and payments in one place
- Create invoices anywhere and on a mobile app or computer
- Share invoices to customers through WhatsApp and Emails
- Create export invoices, bills of supply and delivery challans, etc.
- Mobile & Desktop Versions
Pricing:
Clearone allows both free and paid plans at INR 4999 per year
6. Imprezz: Simple Billing Software for India
As per Imprezz’s official website, Imprezz is a free GST billing software and end-to-end invoicing software.
Imprezz is a comprehensive and user-friendly invoicing program that helps businesses manage their accounts payable and receivable.
The software makes it easy to generate invoices, create bills, track payments, and get paid faster.
Additionally, the program can be customized to meet the specific needs of your business.
Imprezz billing software is available as a mobile app for Android users and is cloud-based, making it accessible from any computer or device.
Imprezz provides a user-friendly interface and allows users to create, edit, and print invoices seamlessly.
Features of Imprezz Billing Software:
There are a few unique features of Imprezz that make it stand out from other billing software options.
Perhaps the best feature is its simplicity.
It’s easy to use and navigate, even for those who are not technologically savvy.
- Create GST-compliant invoices
- Create customized invoices from templates
- Supports multi-currency billing & invoicing
- Manage recurring bills
- Create invoices from quotation
- Streamline billing and accounting
- Track expenses & purchases
- Multiple payment options including PayPal, credit cards checks, etc
- Analyze business better with real-time data
- Track payments & overdue invoices
- Team collaboration for tracking all business operations
- POS & inventory management on mobile
- Great support via email & telephone
Pricing:
Basic billing and accounting are free while quotation and inventory add-ons cost between 999 to 1499.
7. MyBillBook: All-in-one GST Billing & Invoicing App
MyBillBook is one of the best Retail POS billing software for GST Billing & Invoicing.
It is designed to help businesses manage and keep track of their invoices, payments, and receipts.
So who can use MyBillbook?
MyBillBook is best for retailers, wholesalers, distributors, restaurant franchises, etc.
This billing software helps businesses manage their billing, accounting & inventory and collect payments faster.
Ans stay connected on different devices between mobile and desktops.
It offers a range of features to help businesses automate their billing processes, reduce administrative costs, and improve customer satisfaction.
MyBillBook also provides customers with the ability to pay their bills online or in person.
Features:
Some of the key features of MyBillBook include:
- Create fully customized GST or Non-GST Bills
- Add custom fields
- Bill in both online and offline mode
- Easy Retail Billing and barcoding including the Hold Bill option.
- Supports various print formats such as A4 & A5
- Supports POS Thermal Printer
- Manage Accounts & Inventory
- Enable an online store and get online orders
- Share payment links in Invoices
- Send auto payment reminders and collect digital payments
- Analyze various business reports
- Supports multiple languages
- Desktop and Mobile app versions
- Easy Migration from other invoicing software
- Readily available standard item library on FMCG & Pharma
- Whatsapp & Email Support
Pricing:
MyBillBook pricing is available in 3 popular plans starting from INR 1705 annually
What Features to Look for Before Investing in Invoicing Software?
With advancements in technology, today’s invoicing and billing software has become much more automated and efficient than traditional billing systems.
Here are some of the features that you should be looking for before choosing an invoicing software that fits your budget and needs.
a) Cloud Based
More and more businesses are turning to cloud-based billing software solutions because they offer greater flexibility, scalability, and accessibility.
With cloud-based billing software, you can access your billing data from anywhere with an internet connection, making it easier to manage the invoicing process on the go.
b) Mobile Based
As mobile usage continues to increase, more billing software providers are optimizing their solutions for mobile devices.
Mobile optimization allows businesses to manage their invoicing process from their smartphones or tablets, giving them greater flexibility and accessibility.
c) Customization
One of the most important aspects of invoicing software is the ability to customize invoices to fit your business needs. You should be able to add your logo, change the color scheme, and tailor the invoice to your business.
d) Integration
Invoicing software that integrates with other software you use can save time and increase efficiency. Look for invoicing software that integrates with your accounting software, CRM, and payment gateway.
e) Automation
Automating the invoicing process can save you time and reduce errors. Look for software that automates tasks such as sending reminders and generating recurring invoices.
f) Security
Invoicing software stores sensitive business and customer data, so it’s important to prioritize security.
Therefore you should look for software that uses encryption and two-factor authentication.
f) Integration
Integration with other software such as accounting software, payment gateways, and customer relationship management (CRM) tools is the current trend in today’s modern billing software.
The integration allows businesses to integrate with other software automating tasks that were previously manual.
g) AI Powered (Optional)
AI-powered billing software can analyze data from past transactions to predict payment behavior, flag potential payment issues, and generate insights to help businesses improve their billing processes.
These solutions can help you to automate the creation and delivery of invoices, payment reminders, and payment tracking, by reducing your manual work and improving cash flow.
Wrapping up:
In conclusion, billing software can be an extremely helpful tool for businesses of all sizes.
It automates the billing process, which in turn saves a great amount of time and money.
It helps track payments and invoices, which can help ensure that businesses are paid on time.
There are many different types of software for billing, but all of them share the same goal: to make billing as efficient and accurate as possible.
When it comes to choosing billing software, there are a few factors to consider.
First, you need to decide which features are most important to you. Then, you need to make sure the software is compatible with your accounting system.
Finally, you need to find a vendor that offers good customer service and support.