7 Free Billing Software and Invoicing Options for 2024

Most free billing software available online now has zero upfront cost and allows businesses to download or signup for the program seamlessly.

However, software for billing also known as invoicing software has become much more popular online over the years.

Therefore the majority of the billing apps we find today are cloud-based and online for businesses.

And with the available internet, a single search could take you to hundreds of apps that are published online.

This means hundreds of vendors provide SaaS applications for billing and invoicing.

Therefore with the rise of online applications, the online versions of Billing and invoicing software have set their footprint on many small and medium businesses.

However not all billing software is the same, we can still find different versions of free billing software.

These include cloud billing software, desktop, and mobile billing on smartphones.

And, all of them serve the same purpose, the only difference is whether it is device-dependent or online or offline.

Free billing software is incredibly beneficial for tiny businesses that have either started a new business or looking forward to setting up a business.

However, it is also immensely beneficial for businesses that are either using a manual billing process for a long time or looking forward to setting up a computerized billing system.

What is Free Billing Software?

Free billing software is a tag name added to billing software that is available for small businesses for free.

That is why the term “Free” is often added to invoicing software to denote free billing software.

There are many different types of billing software available on the market and these programs often offer a free trial before requiring payment.

So whenever the free trial period gets over the account is locked unless it is upgraded to a premium account.

However free billing software doesn’t work the same way.

Free billing software usually doesn’t have a free trial instead it sets a free signup process for all businesses.

However, they set some limitations to the free account which is primarily an invoicing count over a month or restricted to some major features.

But this does not mean that you cannot start billing, the basic need of billing and invoicing can always be fulfilled.

And this ensures that as you grow you can purchase a premium plan to continue to bill seamlessly.

Who should use Free Invoicing Software?

Small businesses have a lot of expenses to keep track of and invoicing and billing can be the most time-consuming.

Therefore invoicing becomes faster when you use free billing software so you get time to execute your bills effortlessly and efficiently without any mistakes.

And this is one of the primary reasons why you should be using free billing software.

However, businesses use free billing software to save time and money, stay organized, and get paid faster.

These are readily available software that allows you to start billing & invoicing immediately through a simple sign-up process and it’s free.

But first, it’s important to understand what features are essential for your business.

Do you need a program that can create estimates, as well as invoices or track payment, and manage expenses, or do you need a sales order?

Free invoicing software is the right option if your needs are limited to billing and invoicing.

And you should definitely try using free billing software to bill your customers.

This article will explore some of the best free billing and invoicing software programs available.

The 7 Free Invoicing & Billing Software Options for 2024

There are several free billing and invoicing software options available today that can help you standardize your traditional billing system.

And, In this article, we’ll take a look at some of the best free billing and invoicing software programs available.

We’ll also discuss some of the features that these programs offer and how they can help you streamline your billing process.

1. Zoho Invoice: Best Free Billing Software India

Zoho Invoice is one of the top free billing software for small and medium businesses in India.

This invoicing software is greatly beneficial for startups and independent contractors, SMEs, etc. as anyone can use it for free.

A lifetime free invoicing software from the world’s largest corporate house – Zoho

The free invoicing software is also feasible for freelancers, self-employed professionals, and non-profit organizations.

Zoho’s top popularity makes Zoho Invoice the best billing software that enables you to create free invoices, send reminders, and receive payments more quickly online.

Zoho Invoice also integrates with over a dozen other Zoho applications, so you can manage your entire business from one place.

Features of Zoho Invoice

• Can Bill several clients
• Invoices, retainers, and credit notes can be made
• Adapt to local tax, monetary, and linguistic systems
• Securely storing client information
• Automatic reminders for payments
• 24/7 online payment collection
• Accept cash, checks, and bank transfers as forms of payment
• Add more users and provide them access based on their roles
• Utilize invoice reports to gain company insights
• Timekeeping and project management
• Track spending by scanning receipts
• Create a gateway for consumer self-service
• Allow consumers to accept or reject estimates
• Integration with other business apps is simple
• Any device may access native invoicing applications

Pros

• The management of clients, projects, and invoicing is simple and easy
• Because of it, we have carefully expanded our business
• Keep a great report with the aid of its bills
• Sending invoices to your clients is a quick and easy approach to creating invoices
• Templates can be modified based on preferences or styles
• The dashboard provides a glimpse of revenue and spending
• The procedure is quick and straightforward with recurring invoicing
• The graphical user interface is top-notch. The websites load quickly and are extremely simple to browse
• Automates the procedure for emailing and mailing notifications to clients who have delinquent accounts
• Reasonably inexpensive cost for the essential invoice services
• Simple payment portal connections are essential
• Very simple to choose currencies and establish relationships

Cons

• Some components are missing
• Editing automated invoices is not always possible
• Some people desire to modify their logo to follow the clients they are serving
• Creating a more complex custom invoice or a custom recurring invoice using Zoho Invoice might be challenging
• The mobile version of Zoho Invoice’s platform does not offer all of its features
• Some small business owners find Zoho Invoice pricey, especially if they don’t anticipate using it frequently

2. Paypal Invoice: Best for Solopreneurs

An invoice submitted over the PayPal platform is known as a PayPal invoice. To start sending company invoices, you may utilize PayPal invoice templates. The customer can use PayPal to make a payment after receiving your invoice through email.

Features Of Paypal Invoice

• Functionality for PC and mobile
• On a mobile device, create an invoice and send it via email or a shareable link
• Personalized themes
• Add your logo, contact details, and other personalized content to your invoice
• Regular charges
• Create recurring or scheduled invoices that will be sent out automatically
• Alerts for payments
• Send reminders to consumers regarding delinquent debts

Pros

• Professional invoices may be sent out with ease and speed
• Direct payments can be made to your PayPal account
• Invoices can be saved as templates. If you often bill the same client, this is helpful. The billing information for an invoice template can be saved. Every time you use the template, it will fill itself
• It does accurate tax and shipping calculations, saving you the trouble
• Compared to an Excel spreadsheet, it is far simpler to use
• Your customer can make any payment to you. They can pay using their PayPal balance, credit card, or bank account. They can also utilize PayPal Credit in various nations
• Through the mobile app, invoices may be sent
• You may make individual invoices

Cons

• PayPal charges can be costly. However, if you get the money through another means, you are not charged PayPal fees.
• For recipients who don’t often use PayPal, it might be complicated.
• Tax forecasts and spending management are not included in the entire accounting program. For that, you’ll need to use other third-party applications. You can combine your invoicing with the rest of your bookkeeping with FreshBooks! PayPal even lets you receive money.
• Online payments via PayPal, Ingenico, Buckaroo, Stripe, Authorize.net, Atos Worldline, or Adyen may be accepted with the Odoo Billing platform. Sending reminders for past-due or unpaid bills should be avoided. Automated follow-ups are straightforward to set up and assist in streamlining invoicing so that payments are quick and simple.

3. Odoo Invoicing Software:

Online payments via PayPal, Ingenico, Buckaroo, Stripe, Authorize.net, Atos Worldline, or Adyen may be accepted with the  Odoo Billing platform.

Sending reminders for past-due or unpaid bills should be avoided.

Automated follow-ups are straightforward to set up and assist in streamlining invoicing so that payments are quick and simple

Features of Odoo Invoicing

Control your bills

• Make client invoices
• Create professional, thorough, and precise invoices in a matter of seconds.
• either print or email
• To mail or email your invoices, print a paper copy of them first.
• Refunds are made
• Manage reimbursements and create credit notes.
• Multi-company regulations
• In a multi-company configuration, automatically replicate orders and invoices.

Managing payments

• Overview of invoices
• View all bills in one place and then filter them based on status.
• Payments
• SEPA payments are made. Verify printing using US formatting
• bank statements import
• Integrating your bank statements into the system may automatically connect payments to your bank accounts with existing invoices. Twenty-four thousand banks are synchronized, mainly in the US, Australia, and New Zealand. Files in the OFX, QIF, CSV, and CODA formats can be imported.
• Various currencies
• Provide automated currency conversion so clients may pay in their currency and track gains and losses for each conversion—automatic currency rate updates based on a selected frequency, such as daily, weekly, or monthly.

Reports

• Complete financial statements
• Receive thorough reports for your diaries, legal documents, account charts, etc.
• Sales statistics
• You may have quick access to critical information with dynamic and personalized dashboards
• Automatic tax reporting
• Set up your tax regulations so that your invoice will compute them automatically, and specify where rounding will occur to receive correct reporting

Pros

• They do a great job of selling themselves, but things aren’t like this after you have it
• Establishes a framework that makes experts in software systems pay for help

Cons

• There is NO DOCUMENTATION, which is TERRIBLE! Moreover, the videos are just too superficial
• The user interface needs MAJOR upgrades

4. Profitbooks: Free Billing Software for Startups

Accounting software that is simple to use and made specifically for company owners is ProfitBooks. It provides easy solutions to manage inventory, track business spending, and make expert invoices. You may use ProfitBooks to create over 40 financial reports, including a balance sheet, profit and loss statement, sales, and tax summary. ProfitBooks also provides a white label and customized solution.

Features

Streamline the Purchase Process

With only one click, generate purchase orders and transmit them to your suppliers. When you register the purchase, you can assign the goods to specific warehouses.

Stock Management & Corrections

Record inventory movement between warehouses, stock loss, raw material usage, and finished goods production from a very straightforward interface.

Keep track of product batches.

Set batch numbers, manufacture dates, and expiration dates for your items as you organize them into various groups. This is helpful if you are a manufacturer or work with perishable items.

Make several users

You may add several users and even give them a specific role. For instance, an employee with the position of “inventory manager” can only access the inventory function.

Pros

• After that, we discovered that daily recording transactions like spending were pretty simple. The sales job function is quite helpful.
• You’ll like ProfitBooks’ simplicity of use right away. Invoice generation is pretty simple.
• Reports are also thorough. The assistance staff is good.
• ProfitBooks is also a free accounting software.

Cons

• Only hyphens are compatible with date functions; full stops or slashes cannot be used
• TCS levied by the supplier cannot be recorded as a cost.
• The program can’t analyze data, especially regarding managing expenses and determining COGS.
• There are no suitable choices for modifying the format of the needed reports.

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5. Wave Apps: Free Invoicing Software for US & Canada

The goal of Wave Accounting is to assist businesses in automating their bookkeeping procedures. Businesses may handle all bank account and credit card information in real time using Wave’s bank reconciliation solutions, increasing the efficiency and precision of their bookkeeping.

Additionally, businesses may create reports containing various information, including sales tax, a balance sheet, cash flow, profit/loss, and more. The dashboard for Wave has a function for invoicing that collects money for invoices.

Based on specific company requirements, a small business owner may select various templates from a customizable invoice format. The software’s credit card processing capability also enables users to accept payments online while sending invoices through email.

Features

Billing

Stop hounding customers for money.

For the low price of FREE, you may decrease delinquent bills, monitor your income, and get payments more quickly.

Payments

Rapid payment

All things must be convenient. Allow consumers to pay with a credit card, a bank transfer, or Apple Pay in a single click.

Keeping track

Keep track of your money, maintain organization, and quit stressing about tax season. To your spreadsheets and shoeboxes, say “sorry, not sorry.”

Financial

The end of bookkeeping

Your income and spending are immediately synced between Wave Money and our accounting program. Giant cookies are acceptable forms of gratitude.

Pros

• Produces beautiful reports
• Present the item incorrectly

Cons

• Updates change the forms of some functions totally
• No Risk-Free Test
• There is no free or paid version
• There are no specialized consulting or integration services

6. Square Invoice: Free Billing & POS Integration

Square Invoice is a cloud-based system for creating invoices that enable vendors to handle debit and credit card payments from customers and create, distribute, and monitor customizable invoices for free.

Any business that needs to accept payments remotely may utilize the platform, including wholesalers, service-based businesses, and eateries that provide catering.

Users of Square Invoices may produce invoices by choosing certain goods without having to input or double-check cost numbers manually.

Customers may receive invoices through email, and users may print paper copies as necessary.

Users may add corporate logos, color schemes, default “thank you” notes, and terms of service to invoices to make them more unique.

There are no costs associated with paying invoices; customers may do it in person, by check, online, or using a debit or credit card. Customer credit card information may be safely retained on file to make future invoices easier.

Features

• Users may add their company’s logo and color palette to invoices to personalize them.
• Custom messages, such as “thank you” notes or terms of service can be produced, stored, and attached to bills.
• There are no payment processing costs when customers pay bills in person, by check, online, or with a debit or credit card.
• Customer credit card details may be safely kept on file to make future invoices easier.
• Users may monitor company performance metrics, track paid and outstanding bills from any device, and send payment reminders for delinquent invoices.
• Fewer books

Pros

• Accounting software programs like QuickBooks Online and Xero may be integrated with Square Invoices, but users of the Point of Sale will find the Square POS option more useful
• You may use its POS software to email invoices to customers, or you can utilize the Square hardware to take payments in person

Cons

• Even though using the Square Invoices platform is free of charge every month, giving away a portion of each invoice’s earnings over time might be detrimental
• There is no processing rate reduction if you choose the Plus package; processing costs are the same for both packages. Convenience comes at a cost, but you decide if it’s worth it or not
• A choice helps make the platform more inexpensive for high-volume firms, despite the fact that processing costs might pile up
• Square’s payment processing platform provides unique pricing options for businesses that generate $250,000 or more in credit card transactions and have an average transaction value above $15

7. ChargeeBee: Free Subscription Billing Software

When an invoice is produced, when a new subscription is signed up, and during the whole payment process between the seller and the customer, Chargebee automates the entire process. Buyers can also receive email alerts alerting them of the progress of their transactions.

Features

Chargebee is a recurring billing solution for SaaS and subscription-based eCommerce enterprises that have achieved PCI DSS Level 1 certification.

To enable users to automate payment collection, invoicing, email notifications, and subscription management, this adaptable platform supports 30+ industry-leading payment gateway integrations, including Stripe, and Braintree.

The vendor claims that users can quickly grasp the unit economics of their subscription company and drive business growth with the real-time, useful SaaS metrics and analytics insights given on the dashboard.

Additionally, organizations may add an infinite number of users and user roles with role-based access so that their support, sales, and accounting teams can access pertinent, recent data about their clients.

Businesses can sell their subscription products online, send personalized emails to their subscribers, ship their products, create referral programs, and track customer behaviour.

And, you can integrate with hundreds of other web apps – all in one place – with the help of integrations from powerful platforms like Shopify, Squarespace, MailChimp, and ShipStation.

Chargebee, which claims to have clients in over 48 countries, offers the most intelligent solution for handling subscription billing and offers a scalable platform for companies to expand without worrying about losing control or causing logistical headaches.

Pros

• You can easily Integrate with other DevOps platforms, such as Quickbooks, Hubspot, etc.
• A variety of payment gateways

Cons

• Since everything has an additional cost, it is never clear how much money you will indeed spend
• Pricing is on the pricier side for Indian businesses

Summary

In conclusion, a primary benefit of free billing software is you no longer have to manually create invoices.

Another benefit is that you don’t have to pay subscription fees for using the software because it’s free.

Using any of the above free invoicing software will also help you with cash flow because when invoices are sent out, you have the ability to have a client pay in full within a few days.

And, a free subscription billing software will help you to invoice clients monthly and you can track their payments on a monthly basis.

If there are any clients who don’t want to pay in full, you can also send them a reminder invoice to remind them of the payment.

In this way, you can make sure that your client pays you on time.

Therefore free billing and invoicing software can save you a lot of time and money.

And by automating your billing and invoicing processes, you can ensure that your business is compliant with all federal and state regulations.

Moreover, you are able to keep track of your finances in an easy-to-use system.