8 Best Cloud Based Accounting Packages India 2025

One important question which come to mind when it comes to online accounting software is how to choose the best cloud based accounting software in India?

Cloud based, web based and online accounting software are all similar names of accounting software online. Therefore cloud based accounting enables businesses to manage accounting, invoicing, and financial reporting from any device.

So how to select one when there are hundreds of products on the market. This is where this article will help you to find some of most trusted cloud based accounting software in India .

These systems are also seamlessly easy to operate even for solopreneurs which means you can identify the kind of transaction and select the accountable voucher to make your entry.

Big companies use cloud ERP software, but a solopreneur mostly uses cloud based application to plan manage, and analyze their business and finances with online accounting software.

SaaS models have revolutionized not just for cloud accounting, but SaaS + AI is making accounting software a profitable system for small businesses.

That’s why SaaS has become essential for small businesses today, helping them simplify business accounting, e-invoicing and GST filing compliance

So Which is the Best Cloud Based Accounting Software in India?

In the following article you will find some of the best cloud-based accounting software for small businesses in India in 2025.

Small businesses often refer to them as small business accounting software but the cloud version is also popularly known as online accounting software

So let’s look at the some of the most used and trusted accounting software online for small businesses in India.

1. Zoho Books – Comprehensive Solution for SMEs

With its AI-powered automation, GST compliance, and user-friendly interface ZohoBooks has proved itself as one of the simplest and easy-to-use business accounting software.

ZohoBooks is excellent for mobile-savvy users as it has everything on mobile that is as transparent as the desktop version that other accounting software often lacks.

Designed for small to medium-sized businesses, this piece of software now integrates advanced AI features that streamline operations and provide intelligent insights for decision-making.

It lets you automate invoice creation, expense categorization, and bank reconciliations, get smart alerts on anomalies and access insightful dashboards.

This software also allows you to easily scan receipts and invoices using Dext for near-accurate AI-based bookkeeping.

A strong GSTN filing system integrates the GSTN Network system through an API that allows you to automate your GSTN filing.

it has also launch the GSTR 9 report to make the filing process for the annual return seamlessly easy and convenient.

Zoho Books is also fully compliant with e-invoicing and is also an official GSP i.e. GST Suvidha provider which makes filing of GST returns directly from the software and also pay your taxes..

Price: Start at INR 899 per organization/per month. Check official website for latest updates.

ZohoBooks official Pricing is available here : https://www.zoho.com/in/books/pricing/

2. HostBooks: Best for Enterprises Looking for ERP Accounting

HostBooks is an AI-powered cloud accounting software with automated compliance features for GST, TDS, and e-invoicing.

It offers a comprehensive software solution that offers users an efficient way to manage their business accounting and finances.

And it makes it easy to track expenses, keep records of income and assets, and analyze financial data.

The software has many features that make it an excellent choice for small businesses and entrepreneurs.

Some of the key features of this software include a modern, user-friendly interface for easy navigation, automatic tracking of income and expenses, and the ability to generate insightful reports and charts for better financial analysis.

It also offers integrated payment processing to simplify billing and collections, along with seamless access across web browsers, mobile apps, and desktop software—ensuring flexibility and convenience for users.

HostBooks consists of a group of applications that is fully automated and brought together to address the modern-day compliances of Indian Businesses.

HostBooks also works proactively as an end-to-end solution that significantly reduces a lot of time and overall cost.

As it allows small businesses to manage and automate all compliances on a single cloud platform.

And the best part is you get the API integration to bridge connections with Nodal Agencies.

Modules of the software include Accounts, E-Way, Payroll, POS, TDS, GST,  E-Invoicing, Income Tax, NeoBank, and GSP solutions.

Price: As per official website it costs INR 5499 plus 18% GST yearly.

3. RealBooks – Best for Auto Dealers & Multi Branch Accounting

RealBooks provides real-time, multi-user cloud accounting with powerful MIS reporting and scalable enterprise features.

It is not just any accounting software, it is an advanced accounting application on the cloud mostly valuable for the automobile industry.

With RealBooks you can add an unlimited concurrent number of users, and open multiple companies, and multiple branches under it.

And information about your entire branches and companies is accessible with a single click.

RealBooks also provides vast and in-depth configurations, out of the box for real-time accounting purposes and business intelligence tools.

The system provides you with the edge you need to make intelligent business decisions consistently.

Some features of the products include simple inventory to advanced inventory along with complex manufacturing processes and other added modules.

It also integrates Retail POS Billing, Barcoding, and Inventory making RealBooks more compatible with enterprises & businesses with Retail POS stores.

There are several MIS reports on taxation that make it easy to file GST Returns as it is seamlessly formatted with the GSTN upload.

An In-depth reporting on GSTR-1, GSTR-2, and GSTR-3 Reports makes RealBooks an ultimate virtual CFO for your Enterprise.

RealBooks can handle billions of records simultaneously and are built for scale, enterprises can restrict any user to access the system from a fixed location using Static IP.

Large companies who are trying to migrate to the cloud can undoubtedly configure RealBooks accounting software that works in a distributed environment with lots of concurrent users and a high volume of transactions.

Price: Pricing starts at ₹500 per user/per month for one user. Check official website for enterprise plans.

4. Reach – Best for Businesses Seeking End-to-End Automation

Reach is a multi-device cloud accounting tool with modules for invoicing, inventory, CRM, and POS, tailored for Indian SMEs.

It is also one of the best cloud-based accounting software in India popularly known as business automation software.

Reach is one of the easy-to-use online accounting software ideals for any business willing to implement cloud accounting for Indian Business.

The software allows you to track your finances and inventory across all of your locations in real-time.

This makes it easy to make decisions about where to allocate resources and manage your budget.

This Accounting Software consists of features like a Business Dashboard, Inventory Management, Billing and invoicing, and Repair Management.

It also consists of a Mobile App, Accounting and tax Management, CRM, and many others integrated with an ERP system.

This business automation software is powerful enough to run 21 different businesses from end to end and is ready to use accounting software on the cloud.

Reach is an integrated accounting software and application that suits different functions within an organization.

To know more about how it works navigate to look at the video on its website. GST Reports are available in this system.

Price: Basic plan starts at INR 6000 per user. Check official website for multi user pricing.

5. Refrens: Best for Startups and Freelancers

Refrens is a freelancer-friendly accounting suite online offering free invoicing, GST, and payment tracking with upgradeable plans.

Its simple easy to use interface and powerful tools helps you to create invoices, track expenses, and making financial reports.

It’s a cloud-based system that offers data protection using the latest security measures so it is safe to access your data from anywhere.

Whether you have a small business or a big company, Refrens is designed to grow with you, making your work automatic and straightforward. It also works well with other platforms, making it a practical and affordable option for anyone needing reliable accounting software.

Refrens Accounting Software offers powerful features tailored for businesses, including quick invoice creation, effortless expense tracking, and insightful financial reporting.

It simplifies inventory and client management while allowing customizable financial documents to suit your brand.

With automated recurring invoices and fast payment integrations, Refrens ensures smooth and efficient financial operations — making it an ideal tool for modern businesses.

The unique selling proposition of Refrens lies in its user-friendly dashboard, multi-currency support, and secure cloud-based data storage.

It offers 24/7 customer support, multi-user and multi-business capabilities, along with robust API integration. Designed for scalability, Refrens also enables automation and workflows to streamline accounting processes for growing businesses.

Price: Free Plan offers up to 50 documents per year at no cost. Premium Plan starts at 1200/year varying by users and features.

6. ProfitBooks – Best for Small businesses and Freelancers

ProfitBooks is an amazingly simple cloud accounting platform among the best accounting software in India for small and medium enterprises.

It is also one of the fastest business online accounting software for Indian SMEs to manage purchases, sales, taxes, and inventory with ease.

However, ProfitBooks is best for inventory management to take complete control of your Inventory

Also, it lets you create beautiful invoices, track expenses, and manage inventory without any accounting background.

ProfitBooks provides detailed tax reports on the items sold and purchased. This not only saves time during the tax period but also makes tax consultants make fast decisions.

It also allows you to streamline your purchase and sales management.

And make faster fulfilment of sales orders, inventory management, warehouse management, and customer and supplier management.

ProfitBooks also lets you take complete control of your inventory and provides insightful reports on inventory workflow.

It also provides a free trial signup option for startups and is 100% free for a single user.

GST Reports are available for easy filing in this online account software.

Other than Profitbooks there are more free accounting software options online for Indian Businesses.

Price: A Free Plan is available. Paid plan starts at Rs.749/month for unlimited users.

7. ZipBooks: Best for Traders and Distributors

Simplicity is the key to Zipbooks. It helps small firms and accountants manage bookkeeping, GST, and tax filing in a simple cloud interface.

ZipBooks is the only super simple and easy-to-use cloud-based accounting software designed specifically for small businesses.

It enables small businesses to streamline their financial operations and increase productivity.

Also, you can get access to all essential accounting, inventory, sales, purchase, and CRM modules.

Like any other full-fledged ERP system, ZipBooks has a complete sales and purchase life cycle that is tightly integrated into the system

Order to Cash and Procure to Pay life cycle can seamlessly manage your entire business operation.

Thus you are able to make invoices directly from sales orders and/or quotations and much more but it has its own limitations.

Businesses can get access to the GSTR-1 reports, Sales Return Summary, and HSN Summary report from ZipBooks accounting software in order to publish returns.

However, most of the extended features and reporting on accounting such as GST, TCS, TDS, and E-invoicing are missing from this accounting system.

Therefore ZipBooks provides a cloud ERP Software named ZipERP Lite which is an extended version of ZipBooks.

So ZipBooks customers who are planning to upgrade their accounting system can migrate to ZipERP Lite to avail of all features.

ZipERP is a full-fledged enterprise resource planning system for Small and Medium Enterprises in India.

Price: Plan starts at INR 4999/year along with multi user availability.

8. AlignBooks – Best for Retailers & Service Providers

AlignBooks is an easy-to-use GST-enabled accounting software with inventory, finance, and multi-branch option for higher plans.

Features such as multi-location, multi-currency, and Dashboards are some of the rich features of this system.

You can also generate barcodes and track material movement with IMEI-based serial inventory numbers.

Unlike other accounting software, It is a ready-to-use business solution that comes at an unmatched price for GST accounting.

With a solid foundation, Alignbooks also provides key capabilities and several features integrated into the system along with Built-In operational controls.

AlignBooks key modules include sales, purchase, finance, inventory, POS, job work, production, payroll, and asset management.

Some of the common features include approvals, user access, and privileges.

Other features of the software include MIS reports, Email/SMS notifications, document classification, and custom document printing.

Alignbooks also supports integration with e-commerce portals such as Amazon and Shopify.

Last but not least Open Developer API is another great feature for developing custom apps using two-way Application Programming Interfaces (APIs)

Price: Basic plan starts at INR 2500/year. Check or contact official website for pricing.

Summary and Comparison: Cloud Based Accounting Software India

Frequently Asked Questions (FAQs)

1. Which is the best cloud accounting software in India?

Zoho Books is widely considered the best overall cloud accounting software for Indian businesses due to its ease of use, features, and GST compliance.

2. Which free cloud accounting software is best?

Refrens and ProfitBooks offer great free accounting tools for freelancers and small businesses in India.

3. Can I do GST billing in cloud software?

Yes, all the cloud accounting software listed here offer GST billing and returns filing as core features.

4. Is cloud-based accounting secure?

Yes. Most cloud accounting software use bank-level encryption and secure data backups to protect business information.

5. Which accounting software online has AI power-packed features?

ZohoBooks AI features include receipt scanning and transaction categorization while Hostbooks have AI feature that offer automation such as reconciliation.

6. What factors should I consider when choosing accounting software?

Consider GST and e-invoicing compliance, Security features and data privacy, Multi-user access and scalability, AI automation capabilities and Mobile accessibility.

7. What happens if internet goes down? Will my data be safe/offline?

Many platforms offer offline modes: you can work locally and sync when back online. Cloud providers also maintain local backups to prevent data loss.

8. Can I switch from desktop to cloud accounting easily?

Yes, migration tools and support services simplify the transition. Look for software with easy data import, live support, and structured onboarding.

9. Does cloud accounting replace an accountant/bookkeeper?

No, it simplifies bookkeeping and automates routine tasks, but professional guidance remains essential for tax planning, compliance, and financial strategy.

10. Can cloud accounting integrate with other apps (e.g. payroll, e-commerce, inventory)

Yes, there are many solution that offer APIs or native integrations with payroll systems, ERP, e-commerce platforms, banks, and POS systems to streamline operations.

Online Accounting Software Industry & Current Trends

The cloud accounting software industry is rapidly evolving and some of the current trends include:

a) AI integrations in accounting:

Many online accounting software companies are using AI to automate manual tasks, such as data entry and financial forecasting, and to provide more accurate and personalized insights.

AI accounting can help reduce errors, save time, and improve the accuracy of your financial data with predictive analysis.

b) Subscription-based Model:

Online accounting software is increasingly being offered as a subscription-based service, allowing businesses to pay for what they use on a monthly or annual basis.

This model allows you to get access to business software with modern technology without investing a huge amount upfront.

c) Cloud-based Technology:

Cloud-based accounting software has become the norm, allowing users to access their financial data from anywhere and at any time.

The cloud also enables real-time collaboration and data sharing between team members.

d) Mobile-first accounting apps:

With the increasing use of mobile devices, many online accounting software companies are designing their platforms to be mobile-responsive, providing users with access to their financial data on the go.

And this essentially is leading the rising trends in Mobile accounting.

e) Integration with Other Software:

Cloud accounting software integrates with a large growing number of other software, such as payment gateways, e-commerce platforms, and project management tools, to provide a comprehensive solution for businesses.

f) Focus on User Experience:

Many cloud accounting software companies are focusing on enhancing the user experience and making their platforms more user-friendly and intuitive.

g) Increased Cybersecurity:

With more businesses moving their financial data online, cybersecurity is becoming a top concern.

Many web-based accounting software companies are investing in robust security measures, such as encryption and multi-factor authentication, to protect their customers’ financial information.

h) Use of Open APIs:

Many online accounting software companies are using open APIs to integrate with other platforms and to provide a more seamless and customized experience for their users.

For example, you can use these APIs to integrate tax compliance with 3rd party tools and expedite tax filing

I) Increased Focus on SMBs:

Small and medium-sized businesses (SMBs) are a growing market for cloud accounting software, and many companies are developing solutions tailored specifically for SMBs.

j) Increased Emphasis on Collaboration and Team Management:

Many online accounting software companies are developing tools to help teams collaborate more effectively and manage their workloads. This includes features such as shared calendars, task management, and team communication tools.

k) Increased Compliance and Reporting:

With increased regulations and reporting requirements, many cloud accounting software companies are offering UPI billing and compliance and reporting tools to stay complaint and up-to-date.

In Conclusion:

Irrespective of how large an enterprise is, cloud-based accounting software is one of the best-fit online applications for your business.

Whether it is a micro, small, or medium business. You can only rely on data to make your business more efficient and comprehensive.

Small businesses must understand the real value of running a business online and leave all worries of data management, data security, and data recovery to their vendors.

For example, if you are a manufacturer of corrugated boxes, you know how you manufacture them and what ingredients and tools are required for better manufacturing.

In the same way, leading multinational firms like Amazon, Google, and Microsoft know how to handle the data to keep it safe.

So what is core to your business you know it? On the contrary, what is core to their business that they know better?

Because they have the best infrastructure in the world to keep every data safe.

The fundamental change in software products and services that technology has come up with the Internet revolution is just phenomenal.

So you have nothing to worry about data which is a common risk factor that every small business suspects.

A positive approach to cloud accounting can hugely impact and transform your business online.