9 Best Cloud HRMS Software for Indian Businesses

Human resources is an important part of any business, and so are cloud HRMS Software and Systems.

Because managing personnel and manually evaluating employee data can be challenging for HR managers and organizations.

The management of human resources has never been considered a simple task.

It has always been a significant problem for HR executives to hire the appropriate individuals and provide good experiences for their workforce.

And this is how the Cloud-Based HRMS software and systems come into play.

HRMS Cloud is a web-based online application that helps organizations manage employee records and payroll.

Cloud HR software provides a centralized platform for managing employee records, communication, and performance.

These solutions can help organizations save time and money by providing an online tool that automates many HR tasks.

They also provide employees with an enhanced experience by allowing them to access their records from anywhere.

The HRMS cloud software is available as a subscription service, or it can be used in conjunction with an existing HR system.

The Need for HRMS Software & Systems

With the use of systems, businesses can triumph over various employee management obstacles by merely using Human Resource Management Software, also known as HRMS.

The technology used in human resources departments has come a long way.

New digital tools and technologies, such as HR software, have entirely transformed how HR directors operated in the past.

Implementing HR technology enables businesses to significantly reduce the amount of manual labor connected with personnel management.

A more efficient and productive workforce can be achieved by using automation in human resources management.

Therefore the need for HRMS is seen as a great potential for businesses and enterprises both small and large.

Every type of organization, from major global corporations to tiny local enterprises, is taking advantage of HR software’s benefits.

What is a Cloud HRMS Software?

The abbreviation HRMS stands for Human Resources Management System.

It is a set of software applications that companies use to manage their HR operations on the internal side of the company.

However, cloud-based human resources management software or HR software cloud is a term often used to describe a collection of HR tools online.

It provides employees with access to HR information and services from anywhere in the world.

The cloud usually improves an organization’s ability to manage employee work schedules, compensation and benefits, communication, and records.

The HRMS cloud software helps companies meet their record-keeping needs without having to invest in internal systems.

It also offers a variety of features, including access from any device, automatic updates, and security features.

Software for HR management systems (HRMS) assists human resource managers in various ways including:

• HRM Planning
• Job Analysis
• Forecasting
• Recruiting
• Corporate Training
• Development
• Appraisal
• Talent acquisition
• Attendance
• Payroll
• Labor Relation
• Terminations

Employees who want access to information on a company’s most valuable assets can get it from HRMS systems, also known as human resources information systems (HRIS).

Cloud-based human resource information systems (HRIS) are today’s equivalent of the HR software and HRIS systems used in the past.

Benefits & advantages of utilizing HRMS software:

HRMS software offers several advantages for businesses, including:

a) Increased Productiveness

By automating the most significant HR activities—including hiring, onboarding, payroll processing, and time tracking—HR software helps decrease the administrative burden placed on HR managers.

It frees the human resources staff to work on value-added projects that are most important to the company and its employees.

b) Reduced Occurrences of Human Error

Using HR software can cut the likelihood of errors occurring due to human intervention in half.

Consider HR software as an alternative to payroll data entry, which can cost an organization millions of dollars.

Most HR software may be integrated with your payroll system, making it straightforward to process payroll precisely.

c) HRMS Systems Increase Accuracy and Compliance

One of the most significant advantages of utilizing HR software is this particular feature.

Using HR software, you can guarantee that your organization agrees with all applicable laws, both at the state and interstate levels.

Because of HR software’s many advantages, HR managers rely significantly on HR software to monitor and report on compliance.

For example, HR software may assist companies in ensuring that they comply with the General Data Protection Regulation (GDPR), right-to-work laws, and health and safety regulations.

d) Improved Capacity for Making Decisions

The use of HR analytics leads to improved decision-making.

By having simple access to data, HR professionals can better plan for the future and precisely predict attrition.

Using this data, firms may build programs that will help their employees and the company perform better while promoting a healthy work environment.

e) Increased Participation of Employees

Low employee engagement is a problem that plagues many different types of organizations.

It’s not impossible to make it better in any way.

Using sentiment analysis tools, regular polls and surveys, and the continual exchange of feedback are ways organizations may increase employee engagement.

Taking the temperature of employees’ feelings can help organizations raise employee engagement.

However cloud-based HRMS software has several other advantages over traditional HRMS systems. These include:

• Easy to use and manage
• Access from anywhere
• Real-time updates to employee files
• Help ensures employees are up-to-date
• No need for software installation on the HR manager’s computer
• Reduced administration time
• Fewer security risks
• Lower data entry costs

Best Cloud HRMS Software & Systems for Indian Businesses

PWC conducted a poll in the year 2020 and found that seventy-four percent of the firms surveyed intended to raise their spending on HR technology in the same year to meet urgent workforce demands.

In today’s business world, keeping track of employee data has become increasingly important.

A number of cloud-based HRMS software programs offer various features that make tracking employee data easier, including the ability to keep track of salaries, benefits, and other important information.

These programs can also help employers make sure their employees are complying with company policies.

Cloud-based human resources management solutions are becoming increasingly popular today.

Because these systems allow organizations to take advantage of the cloud’s ability to scale and offer a wide range of features and capabilities.

After careful consideration here we have analyzed a list of the top HR software solutions & systems in India.

And these are some of the best cloud-based HRMS software accessible worldwide to handle your HR responsibilities.

1. Zoho People: Best HRMS Software for SMBs

Zoho People is an advanced cloud-based HR software that focuses on delivering exceptional employee experiences.

The software provides efficient and smart HR workflows, time and attendance tracking, performance management, and learning and development features.

Zoho People caters to businesses of all sizes and industries, offering a scalable solution to meet the evolving needs of your workforce.

The software is built on a secure cloud infrastructure, ensuring data privacy and security.

Zoho People also offers integrations with other business tools like QuickBooks, Zapier, Office 365, Zoho CRM, Adobe Sign, and Zoho Recruit.

It enables HR managers to manage their workforce, update employee records, and administer benefits programs.

Zoho People is also the most effective human resource management software for organizations in India that are medium to large.

The software is user-friendly and comprehensive, making it easier for HR departments to carry out complex HR duties without encountering difficulties.

Features of Zoho People

• HR database
• The Heart of HR
• Onboarding
• Administration of Performance
• Management of Timestamps and Attendance
• Case management
• Customization
• Employees serving themselves
• HR documents
• Analytics

Pricing:

The most basic plan is 42 rupees (about 50 cents) per user each month when paid yearly.

They also provide a free program that enables you to carry out fundamental HR operations for an unlimited number of customers at no cost.

Pros:

Simple in Operation:

Sixty-four percent of users that refer to the UI have claimed that it is user-friendly, making it easier for new users to adjust to the platform.

Customization:

There is a high degree of customization accessible, particularly about the forms, as indicated by the fact that 75 percent of reviews mention modification.

Timesheet and Paid Time Off:

For managing paid time off and timesheets, Zoho People has been praised by all reviewers who have referred to this component.

The Management of Performance:

The program enables managers to handle the performance of numerous employees individually, and it provides managers with unique reports for all essential parameters, as indicated by each reviewer who mentions this feature.

Cons:

Lack of Capability to Edit:

All reviews that reference this feature agree that the administrator has complete control over the editing process. As a result, individual users cannot make any changes, not even simple ones like updating their personal information.

System Bugs

Eighty-five percent of users who mentioned this aspect reported the presence of defects, some of which damaged necessary functionality and caused the mobile app to crash. Some of these flaws also affect the overall user experience.

Unproductive mobile application

According to one hundred percent of the evaluations about the app, it is challenging to access details such as certifications and documents. It is also tricky to submit new documents. The mobile app does not have all the functions available on the web version.

Insufficient Effort Put Into Recruitment And Payroll:

The lack of payroll and recruitment capabilities necessitates customers to find another solution in addition to Zoho People, which can be inconvenient and impractical, as stated by eighty percent of reviewers who cite this deficiency.

2. Pocket HRMS Software

If you are seeking an HR platform to covers the entire employee life cycle that can assist you in streamlining your HR procedures, then Pocket HRMS may be the best solution that could meet your needs.

This cloud-based human resource management system (HRMS) offers your HR experts flexibility and scalability, adding mobility to the workplace.

Pocket HRMS is one of the finest software for small and medium businesses trusted by Industry leaders as the next-generation cloud-based HR Management system.

It is one of the top-rated HRMS Software in India with 20+ Years of experience, 1000+ clients, and over 1 Million Plus users.

Key Features of Pocket HRMS Software:

• HRMS Cloud Records
• Full and Final settlement
• Cloud Payroll management
• HR chatbot
• Travel and expenditure management
• Timesheet management
• Mobile payroll app
• Paperless Recruitment management
• Monitoring of attendance as well as the elapsed time
• Employees serving themselves
• Flexible Leave Management and PMS Report Options
• MIS reports and analytics (analytics)
• Training management
• Performance Management
• Efforts and the establishment of objectives
• Biometric attendance

Key Benefits of Pocket HR Software:

• Faster Onboarding
• Improved Efficiency
• Automated Job Posting
• Paperless Hiring
• Streamlined Process
• Develop Talent Pool
• Transparent Feedback
• Enhanced Employer Branding
• Employee Retention
• Remote Access
• Employee Engagement
• Legal Compliance
• Accurate Attendance
• Data Security

Pricing:

The primary benefits package begins at Rs. Two thousand four hundred ninety-five per month and can be increased by Rs. 29 for each additional employee up to 50.

Pros:

• Pocket HRMS software is one of the most up-to-date HR software for aspirational sectors
• The expanded pay stub, which contains all of the employees’ salary information and the computation of their income tax, offers clear clarity and an understanding of the calculations involved in the tax liability
• A good tool that provided insights needed for your team, Pocket HRMS enables you to collaborate with your team efficiently, and give all the information you need about them
• Integration with biometric attendance systems has also assisted in collecting desired data regarding working hours and gaps within

Cons:

• Navigation of Pocket HRMS may not be very intuitive, which can cause confusion for users.
• It can be hard to figure out where software bugs come from when they happen.
• The pricing of Pocket HRMS is relatively high compared to other HR software available.

3. People HR: HRMS Software for Enterprises

Human resource management software (HR software) has been revolutionized by People HR India, a unique yet pleasant HR system software.

People HR software is designed to help small and growing businesses automate HR tasks, such as attendance management, data recording, payroll processing, and recruitment.

The software features an applicant tracking system, explosive graphical HR reports, and affordable and scalable pricing structures.

The system also offers expert guidance, training, and a 4-step implementation process.

People HR software also aims to simplify and improve your HR decision-making process, engage employees globally, and make an impact on the entire organization.

A module such as Access PeopleXD is also offered by PeopleHR as scalable, end-to-end HCM software for medium to large businesses.

People HR India makes your day-to-day HR responsibilities a little easier so you can get back to what matters most.

Features

• Employee Information System
• Document Management
• Leave and Attendance Management
• Participation of Employees
• Payroll Management
• Expense claim and Reimbursement
• Management of Performance and Evaluations of Employees
• Management of Applicants and Candidates for Employment
• Personalized and Computer-Assisted Workflows
• Task Management
• Flexible Organisation Chart
• Reports in the form of infographics and interactive queries

Pricing:

The pricing for the People HR Management System is available upon request.

If you are interested in learning more about a specific product, please feel free to request a callback, and our software executives will get in touch with you on the date and time specified in your call-back request.

The minimum price starts at Rs 49 per month per employee.

Pros:

• Tracking Systems for Application Submissions
• Attendance
• Details on salaries
• Administration of performance
• Keeping track of employees
• Auditing

Cons:

• The UI is straightforward, which is a strength, but it has room for improvement.
• The mobile app does require some tweaking too.
• The system tends to be especially slow on Monday mornings, and it occasionally goes down for a couple of hours at a time, which is very unpleasant for the staff.
• The tabs aren’t named as clearly as they may be; for instance, reports are labeled Queries. It makes getting acclimated to the interface more complex.
• The organization chart is not particularly user-friendly; it would be preferable to be able to export information specific to each department.

4. peopleHum

peopleHum is a global Codie Award-winning end-to-end HR Software, for small and medium-sized businesses that manage recruitment, employee engagement, performance, attendance, leave, and more.

peopleHum’s cloud-based system is an intuitive, affordable way for growing companies to track and manage essential employee information in a personalized Human Resource Information System (HRIS).

Their affordable pricing, easy-to-adopt technology, and AI/ML, NLP & Analytics are what make them stand out from the competition.

Features:

• Performance management system 
• Customizable approvals and workflows
• Simplified dashboard
• Competency groups
• Employee self-service portal
• Accessible on the mobile app
• Recruitment management
• Employee onboarding
• Goal Tracking
• Custom feedback templates
• Real-time Analytics

Pricing:

Free trial available. Pricing is available on the quote. 

Pros: 

• Customizable platform: No more ‘One Size Fits All,’ customize our human capital management system according to your organization’s growing needs.
• Uncover hidden workforce trends and make data-driven decisions with powerful, AI-driven HR analytics & insights.
• Let your employees get what they need when they need it! Think of the time you’ll save when employees can log into HR software from peopleHum for company documents, time off balances, benefits data, training information, and their own personal data. 

Cons: 

• Integrated Cloud HRMS & Payroll Management

5. Facto HR: HRMS Cloud Software for Growth

Facto HR  is an intelligent HR and payroll software that enables organizations to enhance their employee experiences with the help of cutting-edge tools and technology.

This software is an all-in-one solution for managing your workforce. You can use it to handle all HR tasks, from hiring to letting people go.

FactoHR is also a mobile-first hire-to-retire HCM platform that offers a single integrated HR platform for growing teams.

It provides various modules like Core HR, Time & Attendance, Payroll, Performance, Employee Onboarding, Expense Management, Employee Self Service, Retirement Benefits, and Mobile App to manage and automate HR operations.

The platform is preferred by top companies as their HRTech partner and has more than 2000 customers and 1.8 million employees across 20+ countries.

The platform also offers various features like contactless attendance, face recognition, geofencing, and a chatbot option to resolve employee queries.

FactoHR has strategic partnerships with Microsoft and SAP and has received various awards for its excellence. It has helped more than 2000 companies to achieve complete HR transformation.

Key Features:

• Payroll management
• Recruitment & onboarding
• The Heart of HR
• Employees serving themselves
• Attendance & Leave management
• Travel and expenditure management
• Both performance and goal-setting are essential.
• Loan & advance management
• Mobile application
• Training & budget management
• Options for working at a distance

Pricing:

The standard price of facto HR is around Rs. Two thousand nine hundred ninety-nine per month, an additional fee of Rs. 20 per employee every month.

Pros:

• An organization could streamline several HR processes. The software’s ability to manage payroll and employee databases is among its most valuable features.
• FactoHR’s mobile apps make it simple for your staff members to report their attendance. It is just one of the many helpful aspects that factoHR provides for efficient and effective attendance management.
• The software provides you with the ability to monitor employee attendance. In addition, you can set goals and assign them to the employees. The employees can then enter their accomplishments for us to review later. The most significant advantage that the software provides is the simplification of the payroll process.
• HCM, Payroll, Attendance, and Travel are the most user-friendly applications for non-technical people, and they include everything there is to know about payroll.
• Facto HR has alleviated many of the challenges in human resources while manually managing payroll, and the software also assists you in ensuring that the entire procedure complies with the law.

Cons:

• It has been a long time since we’ve had any significant issues with the program, although some minor problems have been fixed.
• You may have to deal with a few issues due to unavoidable errors in calculating salaries.
• Due to the somewhat complicated nature of the software’s operation, you will need to invest a significant amount of time in learning how to use it.
• The software occasionally displays some lagging issues, at which point you need to contact their technical support to receive assistance.

6. HR One

HR One is India’s first HCM suite that is as simple as email and is focused on people’s management.

The application provides valuable insights, accelerating the decision-making process with an intelligent enterprise-ready HCM suite.

The software automates HR processes, simplifies human interactions, and delivers actionable insights to build a better workplace.

HROne HRMS is software designed to simplify HR tasks with a smart inbox and intelligent automation.

The software has been trusted by industry leaders to manage day-to-day HR functions and has over 900 happy clients and 5 lacks satisfied users across 20 industries.

It offers integrated modules for payroll, attendance, performance management, employee engagement, and more.

The software is available on both Android and iOS platforms and has been featured in leading tabloids and media agencies as an industry thought leader.

HROne also promises to optimize the flow of work for all stakeholders and boost efficiency across the organization by up to 9x.

Key Features:

• The Heart of HR
• Planning of the workforce
• Monitoring of attendance and absences in real-time
• HR helpdesk
• Recruitment suite
• Payroll
• Bonus, loan & advances management
• Logins for many users and access based on roles
• Administration of performance
• Employee engagement
• Expense management

Pricing:

Visit the HR One website to learn more about pricing or sign up for one of HRone’s subscription plans, which begin at 6,500 per month. The home team will then contact you and provide a personalized estimate based on your requirements.

Pros:

• Support Staff That Are Useful
• Quick and helpful in its purpose
• Safe & Secure

Cons:

• Lacks an Applicant Tracking System and is hence insufficient
• Problems with notifications and alerts, albeit minor

7. Zimyo

Whether you want to manage a disengaged workforce, resolve payroll issues, manage HR activities, or measure employees’ performance, Zimyo has all covered.

Zimyo is an HR software company that provides a range of HR solutions for organizations of all sizes.

Its products include Zimyo HR, Zimyo Payroll, Zimyo Benefits, Zimyo Performance, and Zimyo Recruit.

Zimyo’s platform is designed to provide an efficient and engaging employee experience, from onboarding to offboarding, with customizable modules for a range of HR functions.

The company boasts over 1,000 organizations and 200,000 employees using its platform, and claims to have reduced paperwork burden by 3x and improved work efficiency by 76%.

Zimyo emphasizes easy implementation, integration with other applications, customizable modules, and data security as key features of its platform.

The company has also earned ISO/IEC 27001:2013 certification for all its products and services.

It also has a user-friendly interface, is highly configurable, and offers a range of employee benefits.

Features of Zimyo HRMS:

Important HR Software

• Diagram of the Company’s Structure
• Permissions and Roles, as well as User Roles
• Helpdesk (Raise Tickets)
• Structured Employee Directory
• Centralized Document Repository
• Assets Management

System for the Management of Payroll and Expenses

• Payroll Automation
• Legal Obligation to Comply
• Monitoring of Loans
• Benefits Tracking
• Small Change.
• Vendor Management
• Travel & Expense Management
• Reports on Compliance and Industry Standards

Performance Management System

• Goals setting & management
• Analysis using the Normalization procedure and Bell curves
• 360-degree reviews
• KPIs & KRAs, OKRs management
• 9-box matrix
• System of approvals and evaluations on multiple levels
• Detailed reporting and statistics on the performance of the organization

Solutions for Employee Engagement and Involvement

• Social Networking Within the Organization
• Discussion Room
• Polls and Surveys Regarding Employee Engagement
• Automated Announcements, in addition to a great deal more

Add-ons

• Timesheets Management
• Build Your Own Reports Generator
• Integration between Slack with Microsoft Team
• Customizable workflows and approval processes
• Helpdesk
• Bilingual Mobile Application

Pricing

It starts at just Rs. 60/- per employee per month. It offers various payment options. It is possible to customize the pricing plan to include only the desired modules. Options for annual and monthly subscriptions are both available. It starts at only Rs. 60/- per employee per month.

Pros

• Zimyo is relatively new to the market, which means that its user interface (UI) can lend a more contemporary appearance and feel to the product. It includes an easy-to-use dashboard that provides a great user experience for admins and regular users.
• It comes equipped with a great majority of modules, which cover most of HR’s day-to-day demands, making it convenient and cost-effective for the organization to use.

Cons

• Because the software is still relatively young, it is constantly releasing new features, which can make learning them laborious for some customers. However, Zimyo sends monthly product updates to clients via email to mitigate this issue.

8. Qandle

It’s easy to tailor Qandle to fit your company’s unique programs, processes, and regulations, making it an ideal HRMS solution.

Candle HR software allows easy management of workflows, payrolls, travel, and business expenditure.

Qandle is an all-in-one HR management software solution that offers 40+ HR modules, serving over 1,000 clients across 35+ industries with a user base of 550,000+ satisfied users.

It integrates with other tools seamlessly and offers a mobile-first philosophy with a chatbot assistant called QanBot.

The software boasts a 99.99% uptime, is GDPR compliant and is highly secure with bank-grade security for employee data.

Qandle is also recognized globally as one of the best HR software solutions.

Key Features:

• Attendance and leave management
• Payroll
• Travel and expenditure management
• Documentation of employees
• Employees serving themselves
• Helpdesk
• Recruitment
• Chatbot

Pricing:

Only 50 employees are included in its cheapest plan; an extra Rs. 49 is charged for each additional person in that group.

Qandle, like other HR software, has a variety of price levels, and you can choose the best plan based on your module requirements.

Pros:

• Fluid UI
• Extremely user friendly
• The same product.
• Customer support

Cons:

• Concerns regarding performance
• Several minor glitches

9. SumHR

SumHR is a modern human resource management system (HRMS) built on cloud technology.

It is an end-to-end integrated cloud HR Software that provides efficiency in managing employees right from onboarding.

The cloud HRMS software offered by SumHR has a user-friendly UI that provides HR & payroll processing, attendance tracking, talent management, GPS for employee activities, and a great deal more.

They strongly believe in the “Startup” mentality, which led them to tailor their solution to include all of the essential features of an emerging business.

And this makes it an excellent choice for both small and mid-size organizations.

SumHR is a fantastic piece of HR software that has earned the confidence of multinational corporations like Toyota and Indian startups like CashKaro.

It delivers a practical onboarding experience through powerful checklists and fascinating material.

Key Features:

• Records of the employees and the HRIS in their entirety
• Onboarding new employees, application monitoring, and departure procedures
• reports from HR and MIS
• Approval processes and workflows
• Web attendance management
• Biometric device clock-in
• Clocking in using GPS
• tracking of leaves and time off
• Online payroll (India)
• Expense claims
• Helpdesk for accounting, information technology, and travel
• Administration of performance

Pricing:

It starts at just Rs. 49/- per employee per month, they give discounts for purchasing in bulk, and you may tailor your price plan and pay for only the modules you need.

Pros:

• User-Friendly and Straightforward Interface
• Reliable Assistance With Apps
• Simple to operate

Cons:

• Fewer Features
• Slow UI

Conclusion:

The above-compiled list discusses the leading HR technology companies in India and the HR solutions they offer.

But choosing the best HRMS software can be pretty challenging when there are so many options.

Hence it requires careful consideration of several factors such as needs assessment, scalability, user-friendliness, integrations, security, support, cost, and vendor reputation.

By evaluating each of the above factors, you can choose an HR software that aligns with your HR requirements.

With the right HRMS Cloud software in place, organizations can focus on their core business operations and create a more engaged, productive workforce.

It will also allow businesses to operate remotely by adopting digital HR processes.